# The Zapier app

Start a Zap the moment a creator replies, and act on prospects from any Zap, without writing code.

The RecruitAffiliates.ai app for Zapier turns your events into triggers and the API into actions.

**Status:** built and tested, waiting for Zapier's review. Until it's listed, the [Zapier recipe](/recipes/zapier) does the same job with "Webhooks by Zapier".

## What you need

- A Grow plan, which includes the API and webhooks.
- An API key. Open **Settings**, go to the API tab and make one. Start with a **test key**. It only sees sample prospects, spends nothing and sends nothing.

## Connect

Add RecruitAffiliates.ai in Zapier and paste your key. The connection shows "Test key" or "Live key" and your plan, so you always know which one a Zap is using.

## Triggers

A trigger starts a Zap the moment something happens. You don't wait for Zapier to check.

- **New Reply.** Tick "Only interested replies" to skip the no-thanks ones.
- **Prospect Moved Stage.** Pick a "to stage" to only hear about, say, Talking terms.
- **Partner Signed Up**, **Partner Invited**, **Deal Agreed**, **Email Found**, **Search Finished**.
- **New Note**, **Prospect Saved**, **Prospect Assigned to a Teammate**.
- **Any Event.** Pick any of the [webhook events](/webhooks#events).

A trigger that is about a prospect also hands you their name, link, email (if found), stage and owner.

## Actions

- **Save a Prospect**, optionally onto a list.
- **Move a Prospect to a Stage.** Said no and Later need a reason.
- **Add a Note.**
- **Add a Prospect to a List.**
- **Start a Search.** It uses one search credit. Map a run ID into "Run ID" and a retry never costs a second credit.
- **Update a Prospect.** Set the owner or the follow-up date.
- **Find a Saved Prospect.**

## Test without touching real work

A test key can save, hide, move and note the 12 sample prospects. Each change sends a **test event**: a real event with `livemode` set to `false`. Your test Zap hears it. Your live Zaps, your team's bell, your emails and your reports don't. Read more in [test mode](/webhooks#test-mode).

## If something goes wrong

- `402`: your plan doesn't include the API. It's on Grow.
- `429`: you've hit 120 requests a minute. Zapier waits and tries again.
- Anything else: the Zap's run history shows our message. It says what to fix.